Salary advances
Approved advances are deducted automatically in each pay run until they are settled.
Employment contracts
A contract is created when a new employee is written to Baserow from Apply in Baserow. The employee signs it in the portal, then HR countersigns here.
Transport claims
Site sheets from POs' Transport tab, and travel claims people file themselves (certified by their supervisor first). Approved claims go into the payroll review and the pay run.
Pay problems
Staff who say a salary payment did not arrive, with photos of their bank statement. Check the payment, then record what you found; they see your note.
Name changes
Staff asking for their name to be corrected or changed, with a picture of a document. Check the document, and that the bank account name fits the new name. Approving writes the new name to Personnel; the employee sees your note either way.
Bank changes
Staff asking to be paid into a different account, with a picture of it. Check the picture matches the number and name, and be wary of an account someone else is already paid into. Approving writes the new details to Personnel; until then they are paid as before. They get an email either way if they have an address.
Find a staff member
Employee ID, name, phone or facility. Use this when someone could not set
themselves up, or when you need to start a PIN reset for them.
Activation & PIN reset requests
Staff who could not verify themselves by SMS. Confirm who they are in person or
with their supervisor, then approve — they finish by entering the reference on the sign-in page.
Approved — still to apply in Baserow
Approved changes the portal could not write by itself — a possible duplicate,
a name it could not match, or Baserow refusing. Write each one, or type it into Baserow by hand
and tick it off.
Recently changed in Baserow
Everything the portal has written to Personnel, newest first. A row marked
PIN was not reviewed by anyone — the employee proved who they were and
it applied at once. Undo puts the old value back.
Profile corrections
Approving writes the change to Personnel in Baserow. Anything that can't be
written goes to Approved — still to apply with the reason.
Payroll
Draft a run from Personnel, review what needs attention, approve, then download the Flutterwave
file. Reviewers see the pay of their own people in their Payroll review tab; ordinary staff see only their own.
My payroll review
Everyone who has no other reviewer. Answer the questions, check the table for each site, then sign. Only you can see and sign this.